Business+

Accounting & Treasury — books that keep themselves current

Your documents become journal entries, your bank statement reconciles against the ledger, and your statements come out without being rebuilt.

The Tunisian chart of accounts is in place on day one. Every invoice, payment and stock movement proposes its entry, and you decide what posts and to which accounts. Nothing is guessed.

  • 206 Tunisian chart accounts, in three languages
  • VAT 19 %, 13 %, 7 % and 0 %
  • The bank statement reconciles against the ledger

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Nothing is retyped between the document and the ledger.

What books kept after the fact cost you

Accounting done in January for the year before tells nobody anything.

  • The books get rebuilt at year end

    The documents are in the operations system, the entries in the accountant’s spreadsheet, and the two meet once a year. In between, nobody can say where the business stands.

  • The bank statement and the ledger don’t agree

    The gap has been there for months. Finding it line by line takes a day, and next month it is back.

  • The period is closed and entries keep landing in it

    A backdated invoice, a correction posted after the return went in, and the balance of a month you already declared has changed without anyone knowing.

What you hold in accounting

Five families, from the chart of accounts to reading the ledger by dimension.

The general ledger

The accounts, the entries, and what produces them.

  • Tunisian chart of accounts, delivered 206 accounts across the eight classes, named in French, English and Arabic. You adapt it rather than build it.
  • Balanced manual entries A draft can be corrected and deleted. Posting stops that.
  • Twenty-two document families post themselves Sales, purchases, credit notes, debit notes, payments, receipts, deliveries, cheques and six stock movements.
  • A missing account stops the entry With no account mapping the document waits, and the screen says which one is missing. Nothing is posted at random.
  • From entry to document, and back Every automatic entry keeps what produced it, and reads from the account as easily as from the document.
  • Import accounts and journal entries Download the template, map your columns, check the preview, then commit.

The statements

Read from the ledger, at the date you ask for.

  • Trial balance Every account, its movements and its balance over the period you ask for.
  • Balance sheet and profit and loss At the date you choose, in the language you read them in.
  • Cash-flow statement The movements on your financial accounts over the period, grouped by activity.
  • Detailed general ledger Account by account, entry by entry, with the way back to the document.
  • Customer and supplier aged balances What is owed, and how long it has been owed.
  • Export to Excel, CSV, PDF or Word The same statement, exported in your workspace language.

The bank

The treasury half, and the part most tools leave out.

  • Financial accounts and banks Your bank and cash accounts, tied to the ledger account that carries them.
  • Import the statement in your bank’s own format Describe its columns, its decimal separator and its date format once. The template serves the next statement.
  • A proposed match, with its reason Exact amount or within tolerance, direction of the movement, reference, counterparty, days apart.
  • Partial and multiple allocation One statement line can cover several entries, and one entry can be settled in instalments.
  • The difference becomes an entry Bank charges, interest, exchange differences or rounding: you preview the entry before it posts, and it reverses.
  • Reconciliations close, and reopen Closing keeps the state of the lines as they stood when it was signed off.

Tunisian tax

The country’s taxes, in the order they apply.

  • VAT at 19 %, 13 %, 7 % and 0 % Delivered and active from the moment a Tunisian workspace is created.
  • FODEC at 1 % and stamp duty FODEC on the line, before VAT. Stamp duty on the whole document, credit notes included.
  • Monthly declaration and VAT report What you collected and what you deducted, over the month you ask for.
  • Fiscal reports that say where they came from Each one states the date it selected on, what it reconciles against, and whether it balances.
  • Fiscal positions Switch on An exporting customer, a foreign entity: the tax substitutes or disappears without anyone thinking about it on the line.
  • Non-recoverable input tax charged to expense Mark the tax and its account: the non-recoverable share joins the expense instead of inflating the credit.

Reading the ledger by dimension

Knowing how much, and what for.

  • Cost centres Carried on the journal line, and picked up by the statements.
  • The project the entry carries What a project cost is read from the entries that carry it, not from a parallel record.
  • One analytic rule per account Required, optional, forbidden or not applicable. The account says what is expected of it, and the refusal arrives before the entry.
  • Analytic coverage What carries a dimension, what is still missing one, and what never needed one. Three answers, not one percentage.
  • Versioned budgets Professional+ One plan per financial year, submitted then approved. An approved version never moves: revising it creates a new one.
  • Budget against actual, and its breaches Professional+ By account and by period, with breaches to acknowledge or escalate.

Three things that change how the books are kept

Documents post themselves, or stop and say so

Twenty-two document families know how to produce their entry, from the sales invoice to the stock movement. You switch them on family by family, starting with the ones you already keep.

What makes this workable is what happens when something is missing. With no account mapping, the document waits, and the screen says which mapping is missing. A foreign-currency document whose rate for the day has not been published waits for that rate, shows up in the list of what is waiting, and posts when you enter it.

A waiting document is visible; it is never posted at random.

Tunisian tax, in the order it applies

A Tunisian total is not VAT laid on top of a subtotal. FODEC is computed on the line and enters the VAT base; stamp duty applies to the whole document, credit notes included. The order lives in the product, not in your head.

Above that, the fiscal reports say where they came from: which date each one selected its lines on, what it reconciles against, and whether it balances. The one that reconciles against nothing says so, rather than printing an invented balance.

Three taxes, three scopes, one order of calculation.

Bank reconciliation, with the evidence

You import the statement in the format your bank produces. Its columns, its decimal separator and its date format are described once and kept: next month, the import isn’t a discussion.

Every line gets its candidates, each with its reason: exact amount or within tolerance, direction of the movement, reference, counterparty, days apart. What is left — charges, interest, exchange, rounding — becomes an entry you preview before it posts.

A reconciliation is re-read; it isn’t redone.

What protects your books

A closed period isn’t a convention: it refuses.

  • Financial years and periods, generated

    You open the year, the periods lay themselves out.

  • A checklist before the close

    What is still in the way, and how many rows are involved. The close never refuses for a reason the screen hadn’t already named.

  • A closed period refuses the entry

    Backdated ones included. What genuinely has to go through asks for an adjustment authorisation, and that shows.

  • A posted entry is never rewritten

    It is reversed while the period is open. Once closed, a new linked entry carries the correction.

  • Year close, and reopening

    Both are acts, and both are traced as such.

  • Opening balances, reconciled

    You read the take-on before committing it, and roll it back if it was wrong.

What you read without opening a statement

The accounting dashboard is what the module opens on.

On the dashboard

  • Revenue and expenses for the period
  • Margin
  • Customer balance outstanding
  • Supplier balance outstanding
  • Posted and draft entries
  • Unreconciled items
  • Comparison with the previous period

Reports ready to run

  • Trial balance
  • Balance sheet
  • Profit and loss
  • Cash-flow statement
  • General ledger
  • Customer aged balance
  • Supplier aged balance
  • Monthly declaration
  • VAT report
  • Analytic coverage

You switch on what you actually keep

Nothing turns itself on, and nothing is posted without you having said so.

  • Automatic posting, family by family

    Sales, purchases, payments and stock switch on separately.

  • Account mappings

    Each family says which accounts it needs, and what becomes of the document while one is missing.

  • Fiscal positions Switch on
  • Multi-currency and published rates Switch on

    Foreign-currency documents wait for the day’s rate rather than inventing one.

  • Cheques tracked in the ledger Switch on

    Deposit, clearance and bounce each post their entry.

  • Chart of accounts per company Switch on
  • Budgets Professional+

Questions we get asked

Can I keep a full set of Tunisian books in it?

The Tunisian chart of accounts ships with the workspace: 206 accounts across the eight classes, named in French, English and Arabic. VAT at 19 %, 13 %, 7 % and 0 %, FODEC and stamp duty are in place and active. You adapt the accounts to your business instead of creating them.

Do the entries really post by themselves?

Twenty-two document families know how to produce theirs, and you choose which. What does not happen by itself is the accounts: while a mapping is missing the document waits, and the screen says which one. Software that guesses an account builds you a ledger you will have to redo.

Do you forecast my cash flow?

No. You read what happened: the cash-flow statement over the period, customer and supplier balances outstanding, what is still to reconcile. No thirty, sixty or ninety day projection is produced. Every figure on the screen comes from an entry that has already been posted.

Can I bring over my chart of accounts and my history?

Yes. Accounts and journal entries import from a file: download the template, map your columns, check the preview, then commit. Opening balances are reconciled before they are committed, and roll back if the take-on was wrong.

Can I file my VAT return from VIA ERP?

Not yet. The VAT report and the monthly declaration give you the month’s figures, checked against the ledger. The return itself and electronic filing are being validated with chartered accountants. Until they are open they stay visible and inactive rather than promised.

What happens when I close a month?

The checklist tells you first what is in the way and how many rows are involved, before you press anything. Once closed, the period refuses entries, backdated ones included. What genuinely has to go through asks for an authorisation, and that authorisation is visible.

Do I still need an accountant?

To keep the books, yes, as anywhere. What changes is what you ask of them: they stop retyping your documents and start checking them. Your accountant opens the same workspace you do and reads the ledger live.

What is not open yet

These screens exist in the product, they are visible, and their switch is inactive. They produce figures a chartered accountant will sign, and they open when that verification is done. No date is announced before it can be kept.

  • Withholding tax and its certificates Retention on the supplier payment, tax credits on the customer side, and numbered certificates.
  • The VAT return itself Prepared from the tax ledger, approved, then posted.
  • Electronic filing with the tax authority The official format is unpublished: a return can be assembled and checked, it cannot be sent.
  • The supplier’s fiscal file Residence, permanent establishment, and the treaties claimed with their evidence.
  • The fiscal evidence register Exemptions and suspensions, verified by somebody other than their author.
  • The fixed-asset register Categories, depreciation and disposal. In beta.

Open your books on a chart of accounts that is already there

Try accounting and treasury on your own documents, or walk through it with a specialist.

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