Business+

Inventory & Valuation

Know what you hold, where it sits and what it is worth — to the unit and to the dinar.

Every arrival, every departure and every discrepancy leaves a dated trace. The value you read on one screen is the value your accountant reads on theirs.

  • Quantity and value on the same line
  • First-in, last-in or weighted average
  • A count discrepancy always carries a reason

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The same path whether you run one depot or several, and whether you track lots or not.

What an untended stock costs

A badly kept stock is not paid for in untidiness. It is paid for in cancelled sales and false margins.

  • The spreadsheet says one thing, the shelf says another

    The gap surfaces on the day a customer is waiting. Nobody can tell whether it came from breakage, theft, a mis-entered delivery or a line someone forgot.

  • The last unit is promised twice

    Two salespeople sell it the same afternoon, both in good faith. One of the two customers will find out by telephone.

  • Nobody knows what the stock was worth at close

    It gets recomputed after the fact, from quantities that have moved since. The number that comes out is not the one for the date that was asked about, and it never quite meets the accounts.

From arrival to value

Five moments, and each one writes a quantity and an amount together.

  1. 01

    Receive

    What arrives comes in at what you paid for it. Quantity and amount are entered together, so neither can be caught up later.

  2. 02

    Put away

    You assign the goods to a depot. If you keep locations, it goes down to the aisle and the bin; if you do not, the depot is enough.

  3. 03

    Promise

    As soon as a document commits a quantity, that quantity stops being available to anyone else, without having left the shelf yet.

  4. 04

    Ship

    What goes out is taken off the quantities and takes the value of the units that actually went, not an average worked out afterwards.

  5. 05

    Value

    What remains is priced at any moment, frozen at a closing date, and set line by line against what the ledger says.

What you run from inventory

The stock on one side, the catalog on the other, and between them what gives the stock a defensible value.

Stock, day to day

  • Quantities by product and by depot What you hold, what is committed, and what is genuinely still sellable.
  • Arrivals and departures recorded unit by unit Every movement carries its date, its author and the document that caused it.
  • Adjustments that require a reason A correction without an explanation is not a correction.
  • Physical counts and discrepancies You count, the system compares, and the gap becomes a movement with a reason.
  • Committed quantity taken out of availability Held for one order, it is no longer offered to the next.
  • Full movement history Trace a quantity you hold today back to the document that created it.

More than one depot

  • As many depots as you run Business+ Each with its own address, its own quantities and its own value.
  • Transfers between depots Business+ What leaves one depot does not arrive somewhere by accident: the movement has two ends.
  • Reorder thresholds per depot Switch on The threshold in Sfax is not the threshold in Tunis.
  • Users confined to their own depots Switch on A storekeeper sees and touches only the depot they answer for.
  • Locations inside a depot Switch on Aisles, racks and bins, once a depot is too large to be a single box.

What the stock is worth

  • First-in, last-in or weighted average A method chosen once, applied everywhere afterwards.
  • Stock value frozen at a date The close is recorded, not recomputed on the day someone asks for it.
  • Matched against the general ledger What the stock is worth against what the accounts say, difference by difference.
  • Stock aging What has been sitting too long, before it turns into a loss.
  • Freight and duty carried into value Enterprise+ Transport and customs land on the goods that actually bore them.
  • Revaluation documents Switch on Correct an entry value without rewriting the movement it belongs to.

Fine-grained traceability

  • Lot tracking Professional+ Which lot went to which customer, and how much of that lot is left.
  • Serial-number tracking Professional+ One individually identified unit, from arrival to customer.
  • Pick lists Switch on What to go and fetch, in the order the depot is laid out.
  • Put-away rules on arrival Switch on Where to place what turns up, decided by a rule rather than by habit.
  • Barcode scanning on a phone Switch on Count and move from the floor, without going back to a desk.
  • The inventory report pack Switch on Valuation, aging, lot traceability, turnover and count variance.

The product catalog

  • Products, services, categories and units of measure The base that every other module builds on.
  • Variants and a combination generator Size, colour, material: the combinations are generated, not typed one by one.
  • Negotiated price per supplier and product Filled into the purchase line, with where it came from stated.
  • Price lists Switch on One tariff per customer segment, per currency or per period.
  • Promotions and price history Switch on What a product has cost the customer, and since when.

Four things a spreadsheet does not do

They decide whether your quantities are information or only an estimate.

The last unit sells once

Two salespeople open the same product in the same second. Both read one unit available, both promise it. In a spreadsheet both are right; the customer finds out at delivery.

VIA ERP commits the quantity at the moment the document commits it, and the write is protected: two simultaneous claims on the same quantity cannot both succeed. The second one comes back refused immediately, rather than with a promise the depot will not keep.

The protection sits in the write, not in the alertness of whichever salesperson is quicker.

What went out has a cost, and it is not an average

You bought the same article three times, at three prices. You sell twenty-five of them. The cost you post decides the margin you report, and an average spread over the whole stock does not say what those twenty-five units cost.

VIA ERP keeps each arrival at its own price and consumes units in the order you chose. The margin on the sale is then computed on what actually left the depot, and the value of what remains stays the value of the units still on the shelf.

  1. 1 10 × 9,50 TND 10 → 95,00 TND
  2. 2 20 × 11,00 TND 15 → 165,00 TND
  3. 3 15 × 12,50 TND —

Cost of the units that went 260,00 TND

Twenty-five units taken across two successive arrivals. A flat average over all forty-five would give a different number, and a different margin.

A closing value that stops moving

The question asked in March is about December, and the stock has moved since. Recomputing produces a number that is defensible to nobody: it is not what December was worth, it is what December would be worth if nothing had changed.

You record the value at the closing date and it is kept as recorded: a question about a date with nothing recorded gets a refusal rather than an approximation. The same screen then sets that value against the general ledger, line by line, turning a disagreement into a list of differences to work through.

When they diverge, the difference is named and priced instead of being negotiated in a meeting.

Several depots, without losing the thread

Business+

The moment there are two depots the questions change: is this product here or over there, and does it need ordering or only moving.

Each depot carries its own quantities, value and reorder threshold. A transfer has two ends, so goods in transit stay visible instead of disappearing between two spreadsheets, and each storekeeper can be restricted to the depot they answer for.

Without both ends, goods in transit are goods nobody is watching.

What the depot manager watches

One screen, filtered by depot, by category and by period, with one period set against another.

On the dashboard

  • Total stock value
  • Products tracked
  • Total quantity held
  • Items below their threshold
  • Items out of stock
  • Movements over the period
  • Average turnover and days of cover
  • Slow-moving items and dormant stock

Ready-made reports

  • Stock valuation
  • Stock aging
  • Ledger reconciliation
  • Movement history
  • Best sellers

What runs without you

Each of these proposes or flags. None of them commits the business on your behalf.

  • Flag a quantity that drops below its threshold Switch on

    Before the shortage, not at the moment a customer discovers it.

  • Prepare a supplier order in draft Switch on

    The need is priced and ready to go; sending it stays a decision.

  • Generate counts on your own cadence Switch on

    The depot is counted in rotation instead of once a year.

  • Propose where to put what has just arrived Switch on

    A rule decides the location, rather than the habit of whoever is on shift.

  • Project availability forward in time Switch on

    What will genuinely be there on a date, given what is promised and what is expected.

Stock almost never moves on its own.

What you set up once

A catalog with no quantities is a valid starting point. Each further step is added when it becomes useful, and never before.

  • Hold quantities, or only a catalog Business+

    A services business, or one buying to order, never turns this part on.

  • The valuation method

    First-in, last-in or weighted average, chosen once and for all.

  • One depot, or several Business+

    Moving from one to the other does not mean redoing the catalog.

  • Confine each user to their depots Switch on

    Useful as soon as two teams should not be correcting each other.

  • Thresholds per depot rather than one global figure Switch on

    The same article does not turn over at the same rate everywhere.

  • A rolling count cadence Switch on

    Counting a little all the time rather than everything once a year.

  • The inventory report pack Switch on

    Eight reports that join the depot’s report catalogue.

  • Lot or serial-number tracking Professional+

    Necessary as soon as you must be able to recall one specific production run.

  • Locations, picking and put-away Switch on

    The moment to turn these on is when the depot stops fitting in one person’s head.

What it takes to start

One depot and a list of products are enough. The rest is added at the pace you need it.

  1. 1

    Import the catalog

    Products, categories, units of measure and existing codes come in from a file, with a check before anything is written.

  2. 2

    Declare your depots

    One is enough to begin. Its address feeds delivery documents and goods receipts.

  3. 3

    Enter the opening quantities

    A first count establishes the starting position, with its entry value, so the very first month is already priced correctly.

  4. 4

    Choose the valuation method

    It applies to everything that arrives afterwards. Changing it later only makes sense at the start of a financial year.

Frequently asked questions

Can the product catalog be used without holding stock?

Yes. Products, categories, variants and tariffs work on their own. Holding quantities is a separate part, which you leave off for as long as it is of no use to you.

What happens if two orders take the last unit at the same time?

Only one of them succeeds. Committing the quantity is protected at the level of the write, so the second one is refused immediately instead of receiving a promise the depot cannot keep.

Which valuation method is used?

The one you choose: first-in, last-in or weighted average. The choice is made in the inventory settings and then applies to every movement.

Does the stock value agree with the accounts?

That is exactly what a dedicated report checks: it sets the stock value against the matching accounts and lists the differences. A disagreement becomes a line to work through rather than a discussion.

Can lots and expiry dates be tracked?

Yes, from the Professional plan and once tracking is switched on. Each lot is followed from arrival to customer, which is what lets you say who received what if a recall becomes necessary.

Is the Inventory module included in my plan?

Holding quantities is included from the Business plan, and so are multiple depots. Lot and serial-number tracking belong to the Professional plan, and carrying freight and duty into stock value to the Enterprise plan. The pricing page sets out what each plan covers.

Take back control of what you hold

A 14-day free trial, or a guided demonstration across one full cycle, from goods receipt to close.

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